Terms and conditions for speakers

With the submission of an application for a presentation (workshop, tutorial, lecture, panel) the speaker accepts the following terms and conditions.

Selection

The applications will be selected exclusively by the advisory board for conferences. Submitting a presentation does not entitle the speaker to attend the event. The decision of the advisory board will be conveyed to the speaker without providing any reasons for refusal or acceptance.

Obligation to participate

The speaker undertakes to provide his presentation in accordance with the following guidelines, unless otherwise agreed upon with the conference management. The speaker is generally obligated to present the respective subject objectively, and in a vendor- and product-neutral way.

Personal Participation

The participation at the conference solely refers to the speaker and not to a company or any institution the speaker may belong to. The speaker provides his presentation individually (if necessary with a co-speaker). He treats the presentation subject in accordance with the scope specified in the application, and in an appropriate manner. On principle the “substitution” of a speaker is not possible. If a speaker revokes his attendance tcworld GmbH reserves the right to cancel the presentation without replacement. Should the speaker be prevented for any reason (e.g. due to illness) on the conference day itself, he will contact the conference management as soon as possible. If a speaker has to cancel his participation he undertakes to support the search for a substitute speaker.

Announcement and Presentation

In order to announce the presentation and to document the conference the speaker undertakes to send the following documents or rather upload them on the “conference portal” website of the tekom e.V. within the set deadline:

  • the announcement text for the presentation
  • the curriculum vitae of the speaker
  • a photo
  • an abstract for the conference proceedings: a two-page summary of the presentation as continued text (without slides)
  • the presentation slides


With the submission of the above-mentioned documents, the speaker grants tcworld GmbH (organizer) the full and irrevocable and royalty-free rights of use as defined by article 15 ff. of the German Copyright Act (§§ 15 ff. UrhG), in particular the rights of reproduction, public access and adaption (especially translations).
If the documents are not submitted in due time, tcworld GmbH reserves the right to remove the presentation from the conference program. The speaker does not have any entitlement to compensation.

Participation at the Conference

Each speaker receives a free conference pass for the respective conference. He has the opportunity to attend all lectures and workshops (with prior notice), as well as the trade fair. Co-speakers of lectures only receive free admission on the day of the lecture. Lunch and drinks at the beverage cart are free of charge.

Speakers’ meeting

Participation at the speakers' meeting (web conference) before of the conference is requested but not mandatory.

Fees and Refunds

There is no separate payment for expenses and/or travel expenses. Also, expenses incurred due to the creation of the presentation as well as the preparation of the documentation for the participants are not refunded. The speaker receives 150 Euro per workshop from the tcworld GmbH (organizer). No fee will be paid for any other kind of lecture or presentation. In justified exceptional cases professors can apply for a compensation of their travel expenses in line with the tekom e.V. directive for travel expenses.

Cancellation of an Event

The tcworld GmbH (organizer) is entitled to cancel or postpone a tekom conference due to serious reasons (e.g. closure of the venue, force majeure, etc.). If an event is cancelled no claims can be made for the payment of the workshop fee or the refund of expenses.

Audio and Video Recordings

The tcworld GmbH (organizer) is entitled to produce audio and video recordings of the event for documentation purposes or self-publishing, if the speaker does not object to this prior to the start of the event.

Liability

The speaker has to ensure that he has his own insurance covering accidents, illness, etc. With regard to his presentation materials, the speaker will indemnify tcworld GmbH from all claims by third parties that are arising from the infringement of copyrights.

Data Usage

The speaker agrees that tcworld GmbH can store, process and use the information provided in accordance with article 28 of the German Federal Data Protection Act (§ 28 BDSG), in order to promote itself as well as the Gesellschaft für Technische Kommunikation – tekom e.V. Moreover the speaker agrees to receive phone or email promotion.

The speaker also confirms that he has been informed that he can withdraw his consent towards the tcworld GmbH at any time.